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OCLC WMS Implementation

by John Fobert, Electronic Resources Librarian

In July 2016, the library announced our migration to a new integrated library system called OCLC WorldShare Management.  At that time, work began on implementing a new interface to search our holdings as well as on the transfer of records from our previous library system to WMS.  In December, we completed migration of bibliographic and patron records to the new system.

Although we have successfully migrated our records, the technical services staff is only now getting a chance to work with the new system.  The staff is excited to finally be able to place and receive orders in WMS.  The serials department is anxious to use the dynamic invoicing tool which will allow us to track cost per usage for electronic resources in order to better inform our purchasing decisions.  The License Manager will automatically harvest usage statistics directly from vendors eliminating the need for staff intervention.  Cataloging of materials will now be initiated at the point of order and orders can be placed electronically using Edifact technology, an industry standard.

WMS allows for a much more streamlined workflow than our previous library system.  For that reason, a consultant from OCLC will be visiting the library in May to discuss how to create greater efficiencies in our procedures, allowing staff to pursue a wider range of tasks.  It is hoped that these behind the scenes changes will measurably improve the library’s ability to serve the University community.